Notice of Privacy Practices

Effective Date: September 27, 2026

ClearPath Psychiatry LLC
Telehealth Psychiatric Services – Georgia
Phone: (678) 379-6511
Fax: (678) 379-6220

THIS NOTICE DESCRIBES HOW MEDICAL AND MENTAL HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Our commitment to your privacy

ClearPath Psychiatry LLC is committed to protecting the privacy and confidentiality of your health information.

We create and maintain records concerning the psychiatric and other health care services you receive from us. These records may contain information regarding your diagnoses, symptoms, medications, treatment plans, medical and psychiatric history, laboratory results, communications, billing information, and other information related to your care.

We are required by applicable law to:

  • Protect the privacy and security of your Protected Health Information (“PHI”).

  • Provide you with this Notice describing our legal duties and privacy practices.

  • Follow the terms of the Notice currently in effect.

  • Notify you following a breach of unsecured PHI when notification is required by law.

We reserve the right to change this Notice. Changes may apply to PHI that we already maintain as well as information we receive in the future. The current Notice will be available upon request and through the practice when applicable.

How we may use and disclose your health information

Treatment

We may use and disclose your PHI to provide, coordinate, and manage your health care. This may include communication with physicians, therapists, pharmacies, laboratories, hospitals, emergency departments, and other health care professionals involved in your treatment as permitted by law.

Payment

We may use and disclose your PHI for billing and payment purposes. This may include determining insurance eligibility or benefits, submitting claims, obtaining authorization, collecting payment, and communicating with health plans regarding covered services.

Health Care Operations

We may use and disclose PHI as necessary to operate ClearPath Psychiatry LLC. Examples include quality improvement, compliance activities, audits, credentialing, business management, training, and administrative functions.

Other uses and disclosures permitted or required by law

We may use or disclose your PHI without your written authorization when permitted or required by law, including certain circumstances involving:

  • Public health activities.

  • Suspected abuse, neglect, or exploitation when reporting is required or permitted by law.

  • Health oversight activities.

  • Judicial or administrative proceedings.

  • Law-enforcement purposes when legally permitted.

  • Coroners or medical examiners.

  • Workers' compensation.

  • Certain government functions.

  • Prevention or reduction of a serious and imminent threat to health or safety.

  • Other circumstances specifically permitted or required by applicable law.

Family members and others involved in your care

When permitted by law, we may disclose relevant PHI to a family member, caregiver, personal representative, or another person involved in your care or payment for your care.

When appropriate, you will be given an opportunity to agree or object to the disclosure.

Psychotherapy notes

Psychotherapy notes, when maintained as defined by HIPAA, receive additional protection. ClearPath Psychiatry LLC will obtain authorization before using or disclosing psychotherapy notes except when HIPAA or other applicable law permits disclosure without authorization.

Marketing and sale of PHI

ClearPath Psychiatry LLC will obtain authorization before using or disclosing PHI for purposes requiring authorization under HIPAA, including certain marketing activities or sale of PHI.

We do not sell your PHI in the ordinary course of our business.

Appointment reminders and health-related communications

We may use your contact information to provide appointment reminders and other communications concerning your treatment, services, benefits, or alternatives that may be relevant to your care.

Telehealth and electronic communications

Because ClearPath Psychiatry LLC provides telehealth services, your PHI may be transmitted electronically in connection with your care.

We take reasonable administrative, technical, and physical safeguards to protect PHI. However, electronic communications and technology may carry privacy and security risks.

Patients should use the secure Client Portal or other practice-approved communication methods whenever possible for communications containing sensitive health information.

Your health information rights

You have rights regarding your PHI, subject to applicable law.

1. Right to Access Your Records

You may request to inspect or obtain an electronic or paper copy of PHI maintained about you, subject to certain exceptions permitted by law.

2. Right to Request an Amendment

If you believe information in your record is incorrect or incomplete, you may request that we amend it. We may deny certain requests when permitted by law and will provide an explanation when required.

3. Right to Request Restrictions

You may ask us to restrict certain uses or disclosures of your PHI. We are not required to agree to every requested restriction except when otherwise required by law.

4. Out-of-Pocket Payments

When applicable under HIPAA, if you pay for a health care item or service completely out of pocket, you may request that information concerning that item or service not be disclosed to your health plan for payment or health care operations.

5. Right to Request Confidential Communications

You may request that we communicate with you through a particular method or at a particular location. We will accommodate reasonable requests as required by law.

6. Right to an Accounting of Disclosures

You may request an accounting of certain disclosures of your PHI made by ClearPath Psychiatry LLC as provided under applicable law.

7. Right to a Copy of This Notice

You may request a paper or electronic copy of this Notice at any time.

Authorizations

Uses or disclosures of PHI that are not otherwise permitted or required by law will generally require your written authorization.

If you provide authorization, you may revoke it in writing, except to the extent that ClearPath Psychiatry LLC has already relied upon the authorization or as otherwise provided by law.

Privacy questions or complaints

If you believe your privacy rights have been violated, or if you have questions regarding this Notice, you may contact:

Privacy Officer
ClearPath Psychiatry LLC
Phone: (678) 379-6511
Fax: (678) 379-6220

You may also submit a complaint to the U.S. Department of Health and Human Services, Office for Civil Rights.

ClearPath Psychiatry LLC will not retaliate against you for filing a privacy complaint.